Indiana University's Annual Notification of Student Rights Under FERPA
The Family Educational Rights and Privacy Act (FERPA) affords students certain
rights with respect to their education records. These rights include:
The right to inspect and review the student's education records within 45 days of the day the University receives
a request for access. A student should submit to the registrar, dean, head of the academic department, or other
appropriate official, a written request that identifies the record(s) the student wishes to inspect. The University
official will make arrangements for access and notify the student of the time and place where the records may be inspected.
If the records are not maintained by the University official to whom the request was submitted, that official shall
advise the student of the correct official to whom the request should be addressed.
The right to request the amendment of the student's education records that the student believes are inaccurate,
misleading, or otherwise in violation of the student's privacy rights under FERPA. A student who wishes to ask
the University to amend a record should write the University official responsible for the record, clearly identify the
part of the record the student wants changed, and specify why it should be changed. If the University decides not to
amend the record as requested, the University will notify the student in writing of the decision and the student's
right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be
provided to the student when notified of the right to a hearing.
The right to provide written consent before the University discloses personally identifiable information from
the student's education records, except to the extent that FERPA authorizes disclosure without consent. The University
discloses education records without a student's prior written consent under the FERPA exception for disclosure to
school officials with legitimate educational interests. A school official is a person employed by the University in
an administrative, supervisory, academic or research, or support staff position (including law enforcement unit
personnel and health staff); a person or company with whom the University has contracted as its agent to provide a
service instead of using University employees or officials (such as an attorney, auditor, or collection agent); a
person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or
grievance committee, or assisting another school official in performing his or her tasks. A school official has
a legitimate educational interest if the official needs to review an education record in order to fulfill his or
her professional responsibilities for the University. Upon request, the University may disclose education records
without consent to officials of another school in which a student seeks or intends to enroll. Finally,
"public information" may be released freely unless the student files the appropriate form requesting that certain
public information not be released. This form is available at the Office of the Registrar. Public information is
limited to name; address; e-mail address; phone; major field of study; dates of attendance; admission or enrollment
status; campus; school, college, or division; class standing; degrees and awards; activities; sports; and athletic
information.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by Indiana University to
comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
Indiana University