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Development Guidelines

Student Information System
SIS Development Strategy for 2006-07 and 2007-08

The SIS implementation was completed in December 2004. Following the implementation, efforts were focused on completing data conversions, archiving/purging records, refining the setup, and fine tuning business processes. During the past year specific enhancements were developed to improve operational efficiencies, address state and federal compliance issues, and shore up the reporting environment. The complete list of projects developed in 2006 can be found in Appendix A.

IU has also started the initiative to upgrade the SIS software from our current version 8.0 to version 8.9/9.0. To take advantage of the new features and improvements, significant resources will be required to implement the new software, develop training, and update end user documentation. The upgrade project commenced in August, 2006 and will continue through February 2008. Additional information about the 8.9/9.0 Upgrade Project may be found at the following website: http//sisinfo.iu.edu.

Because a large number of business analyst and technical resources will be dedicated to the upgrade project, development work and/or enhancements to the current 8.0 release will be limited during 2007 and part of 2008. The enhancements planned for the December 2nd are listed in Appendix B.

While work progresses on the upgrade initiative, IU will continue to work on and support the following efforts:

  1. IU will complete all software maintenance and compliance related projects. Some of these projects include required and emergency maintenance for all modules, changes to financial aid regulations and compliance requirements, and changes to the 1098T form.
  2. IU will focus its new development activities on selected strategic initiatives. Some of the projects under discussion include:
    1. There are a number of workflow initiatives underway in the Registrar/Records area including student-initiated drop/add, grade changes, transcript and enrollment verification requests, intercampus transfers, changes of major, residency appeals. Faculty and staff will be able to request schedule of classes updates, rooms, course credit loads, and administrative registrations. The full list of proposed projects may be found in Appendix C.
    2. Projects for financial aid and admissions which combine workflow with document imaging are also underway at the campus level.
    3. Other projects include the design and testing of the room management system, Ad Astra, which is being re-tooled by the vendor.
  3. Ongoing periodic work requests for IUIE data group and report development will be assessed and considered on a case-by-case basis.


Appendix A: SIS Enhancement Projects by Module Area

Module Area Project Release Month
  SIS 06-1  
AA/SR Managing Course Catalog Updates I Jan
AD External Data Requests in the IUIE Jan
AD Placement Test Score Upload for Regional Campuses Jan
CC Move Campus Id to External Id Jan
  SIS 06-2  
AA Repeat Checking on "In Progress" coursework Feb
AA/SR Managing Course Catalog Updates II Feb
AD RAM (Requesting Admissions Materials) Update Feb
FA Add Fields to Student Aid Attribute Job Feb
FA Automate ISIR and Pell Transmissions Feb
FA Checklists Rollover Feb
FA Initialized Checklists in Initial Edits Feb
SF Anticipated Aid Net of Origination Fee Feb
SF Summer Term/UBO Enhancement Feb
SR Add Class Number to Class Roster Page Feb
SR Ad Astra Web Client for Departments Feb
SR Move Ad Astra server to new hardware and off VMWare Feb
SR Prior Term Copy for Enrollment Totals and Rooms Feb
SR Negative Service Indicators on Transcript Request Page Feb
  SIS 06-3  
ADM/SS Applicant Network Ids June
ADM Add Institution and Application Center to External Education June
ADM Admissions Status Check June
ADM Non-Transferable Grade Conversion June
CC Rewrite person delete process for performance tuning June
FA Automate EFC and Budget Calculations for students attending one semester June
FA FA Term Multi-Institution Project Issue June/July
SF Summer Term Income/Expense Attribution June
SR Re-calculate Student GPA (new panel for one student at a time processing June
SR Hide Schedule of Classes Terms that are "Under Construction" June
SR Improve Registration - Maintain "Drop If Enrolled" June
SR Improve Registration - Edit to Variable Units June
SR Self-Service Grade Update Improvements June/July
SR Add Update Query to IU Panels to Allow Edits on FN Grade Dates June
SS SIS Self-service Usability Enhancements June
SS Extend OneStart SIS Self-service hours of availability June
  SIS 06-4  
AA Learning Management Usability July
AA Advising Contacts July
AD Admissions Status Checks July
SR Grade Usability Part II July/Dec
SF Batch Refunding Criteria Audit July
SF Description on sponsor reversal transaction July
SF Student Billing Past Due Amt July
SF Address link on customer account page July
SF Add Bursar Office address to receipts produced in SIS July


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Appendix B: SIS Enhancement Planned Projects
December 2006

  Planned Project List for SIS 06-5 release
   
SR Optional Fee Selection usability changes ** October release
AA Grade Forgiveness; Implementation of IU Faculty Policy
AD GRE File Format Update
AD Education Look up for Course Credits Manual
CC External Id Update
FA Develop extract for FA Imaging system
FA FRS Gateway Enhancements
FA Audit Financial Aid transactions in SIS
FA Create dynamic link in Self-Service for SLA Loans
FA Modify Loan Return Roster SQR to handle adjustments
FA Departmental Entry Page
FA Permanent Comment Hyperlink on FA Status Page
SR 3rd Party Pin
SR Drop Course E-Doc Workflow project
SR Drop Course E-Doc Workflow project
SR Add Course E-Doc Workflow project
SF Non-Resident Alien (NRA) process
SF Sponsor Bills - Subsequent and Updated Bills
SF 1098 Preparation for 2006 Tax Year
SS New OneStart role for former students


Key to Module Area
AA Academic Advising
ADM Admissions
CC Campus Community
FA Financial Aid
SR Student Records
SF Student Financials
SS Self-service


Appendix C: Proposed Workflow Projects for Student Records 2006-2007
December 2006

Action/Process Single
Doc		 Initiator Initial
Deployment		 HM
Priority
Student - initiated Drops   student HM 1
Student - initiated Adds   student HM 1
Grade Change Forms   instructor HM 2
Removal of Incomplete   instructor HM 2
Extension of Incomplete   instructor HM 2
Transcript Request   student HM 3
Request for Grade Change memos   dept HM 4
Historical Course Drop   dept HM 4
Historical Enrollment/Update   dept HM 4
Administrative Drops/Adds   dept HM 4
Retro-active Registrations   dept HM 4
Administrative Registrations - Continuing Student   dept HM 4
Administrative Registrations - New Student   dept HM 5
Build Schedule of Classes   dept HM 4 & 5
Special Credit   dept E-Lite 1
Extended X Grade   dept E-Lite 2
Pass/Fail Option   dept E-Lite 3
Repeat Rules Processing     E-Lite 4
Withdrawal from all Subjects   dept E-Lite 5
Hours Change   dept E-Lite 6
Credit to Audit status change   dept E-Lite 7
Ad Hoc Room Requests   dept E-Lite 8
Purdue 380 Form (IUPUI only)     E-Lite 9
New Course Request   School E-Lite  
Course Change Request   School E-Lite  
Program/Plan Update   dept E-Lite
Overseas Study Course Loads   advisor E-Lite  
Re-articulation of Overseas Studies Work   advisor E-Lite  
Residency after year out     E-Lite  
Re-articulation of Overseas Studies Work     E-Lite  
      E-Lite  
Residency appeals     E-Lite  
Retroactive Withdrawals   instructor ??  
Independent Study   SCS ??  
Graduate Transfer Credit   advisor ??  
Apply for Graduation/Graduation Updates   student ??  
Address updates for inactive students     ??  
Intercampus Transfer   student/adv NA NA
Semester Bulletin Update   registrar NA  
Enrollment Verification     NA  


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